Frequently Asked Questions

Below are the questions (and the answers!) that are most frequently posed to foundation staff. The questions are organized according to categories. Please carefully read through this section, and the corresponding website pages, to answer any questions that you might have about WestWind’s application process.

Go to:

Eligibility & Type of Support
Letters of Inquiry
Proposals
Reporting Requirements
Online Technical Support
Deadlines

Eligibility & Type of Support

How do I determine if my organization is eligible to receive WestWind funding?
Please read through the pages that describe WestWind’s Environment and Reproductive Health and Rights Program. If your organization is working on the issues and problems that WestWind is concerned about, and your organization has non-profit status according to the IRS, then you are eligible to submit a letter of inquiry. Please note: For the 2013 grant cycle, the foundation has suspended its letter of inquiry submission process. The LOI process may be reinstated in the future. Please check back for updates regardng LOI submissions for the 2014 grant cycle.

My organization has not yet received a letter from the IRS confirming its 501(c)(3) status, but we expect to shortly. Can I still apply for a WestWind grant?
Please wait to send a letter of inquiry until after you have received your IRS determination letter.

What types of support does WestWind provide?
WestWind provides both general support and project support grants. Typically, WestWind does not provide funding for capital campaigns, endowments, or bricks and mortar projects.

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Letters of Inquiry

* Please note: For the 2013 grant cycle, the foundation has suspended its letter of inquiry submission process. The LOI process may be reinstated in the future. Please check back for updates regardng LOI submissions for the 2014 grant cycle.

Who can submit a letter of inquiry to WestWind?
Any environmental or reproductive health organization can submit a letter of inquiry to WestWind as long as the NGO has its 501(c)(3) IRS determination letter. Please see WestWind’s list of recent grants to see the types of organizations that WestWind supports. Please note that the Building Better Communities Program is a discretionary program of the Foundation’s Trustees and that Letters of Inquiry for this program are not accepted.

How do I submit a letter of inquiry to WestWind?
The letter of inquiry submission process has been suspended for the 2013 grant cycle. Check back for updates on submitting an LOI for 2014.

When will I hear back from WestWind regarding my letter of inquiry?
Typically, WestWind will respond to LOIs between 4 to 6 weeks after the letter has been received. Please note that the foundation tries diligently to respond quickly, but staff resources are limited. Please be patient and do not contact the foundation regarding a letter of inquiry. The foundation will respond to all submissions.

What type of information does WestWind require in a letter of inquiry?
In addition to relevant contact information, a LOI must include:
· Purpose and history of organization;
· Goals and objectives of program or project;
· Current status of project, including date the project was established and the anticipated duration;
· Description how the organization will use the funds to further its objectives;
· Organization’s annual budget;
· Copy of the organization’s IRS exemption letter.

Does WestWind accept letters of inquiry through the mail?
No. WestWind will only respond to inquiries that have been submitted online.

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Proposals

* Please note: For the 2013 grant cycle, the foundation has suspended its letter of inquiry submission process. Proposals to the foundation will be by invitation only.

Does WestWind accept unsolicited proposals?
No.

My organization would like to submit a proposal to WestWind, but we have never received WestWind funding. How do I apply?
An organization can only submit a proposal if: (1) the organization has previously received foundation funding; or (2) a LOI to WestWind has been approved and the organization has been asked to submit a proposal. If your organization has never received WestWind funding, please click here to read about the appropriate steps.

My organization is a current WestWind grantee. We would like to submit a proposal to WestWind for consideration in the upcoming grant cycle. May we submit a proposal?
Yes.

Will WestWind accept a proposal that is submitted through the mail?
No.

My organization received funding from WestWind last year, do I need to resend the foundation our IRS determination letter?
No.

When will my organization hear back from WestWind about our proposal?
Report and proposal deadlines are listed on the foundation’s homepage. Organizations that have been invited to submit a proposal will typically hear back from the foundation within 8-10 weeks after their proposal has been submitted.

How will I know if my application to WestWind is complete?
All required fields on the online application must be completed before the application can be submitted. If you have successfully submitted your application and you have received a confirmation e-mail from the system, then your application is complete. If WestWind has any questions about your application, foundation staff will contact you.

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Reporting Requirements

Does WestWind require an interim report?
Yes. WestWind does require an interim report. The report is due the same date that proposals are due to the foundation. Check here for deadlines. Foundation staff use the report as a means to evaluate the NGO. This evaluation is reviewed when Trustees are making their decisions regarding the next year’s grants. (For example, a report for a grant issued in December 2008 is due in late 2009. This report is reviewed by the Trustees and is considered when the Board makes their decisions regarding 2009 grants.) Since technically the report covers 9 months of the year, the report is considered an interim report by the foundation.

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Online Technical Support

I am having trouble logging in on your site. What should I do?
Please make sure that your browser’s cookies and Java Script are enabled. If you are still unable to logon, please click the NEED SUPPORT? Link at the bottom of the logon page.

I am having technical difficulties with the online application form. What should I do?
If you are experiencing technical difficulties, please click the NEED SUPPORT? Link at the bottom of the application form. Please do NOT call the foundation for assistance with technical problems.

I was not able to complete an online application. Can I send my materials to WestWind?
No. WestWind will only accept inquiries and proposals that have been submitted electronically.

My organization does not have its IRS letter or financial statements available in an electronic format. What should I do?
For future use, please have your documents scanned in an electronic format. This will save your organization postage and will help WestWind achieve its goal of being paperless. This is WestWind’s preferred method of submission. However, WestWind will accept letters and statements through the mail if your organization lacks the resources to transfer these documents into an electronic format.

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Deadlines

When is the deadline for WestWind’s Environment Program?
Please see the master calendar for proposal deadlines.

When is the deadline for WestWind’s Reproductive Health and Rights Program?
Please see the master calendar for proposal deadlines.

My organization received a grant from WestWind last year, when is the report due?
Please see the master calendar for specific deadlines, or contact the foundation if you have any questions regarding your reporting deadline.

Is there a deadline by which I need to submit a letter of inquiry to WestWind?
For the 2013 grant cycle, the foundation has suspended its letter of inquiry submission process. Check back for 2014 LOI dates.